Practical models & tools
Housing rental
On this page, you’ll find all the document templates you need to download for tenants: letters, forms, contracts and checklists. They are available in several languages and regularly updated in line with regional legislation in Belgium.
All templates are free and can be filled in online or printed out. At the bottom of the page, you’ll also find the best articles from the 2026 Tenant’s Guide to Belgium.
1. Before renting a property
| Model | Description |
|---|---|
| ⬇️ Rental property inspection checklist | To be completed during the visit to check the general condition of the property. |
| Letter requesting documents before signature | Allows you to ask the owner for mandatory certificates (PEB, electricity, gas, etc.). |
| Certificate of home visit | Confirms that you have visited the property before signing (useful for students or social agencies). |
| > 100% online rental guarantee | Get your rental guarantee certificate in just a few hours, with no money down |
2. To sign the lease and guarantees
| Model | Description |
|---|---|
| Standard lease contract (principal residence) | Model contract in compliance with the Regional Housing Code. |
| Short-term lease contract (≤3 years) | Specific short-term model with limited clauses |
| Roommate agreement | Specifies the obligations of each tenant |
| Roommate replacement rider | Formalizes the departure or arrival of a roommate |
| Rental guarantee deposit certificate | Document proving the deposit or guarantee online. |
| Letter – Fire insurance information | Written confirmation of your home insurance policy. |
| Model agreement between landlord and tenant on service charges | Lists recoverable expenses and how they are calculated |
| Lease registration form | Summary of information to be registered (useful for administrative reminders) |
| > 100% online rental guarantee | Get your rental guarantee certificate in just a few hours, with no money down |
3. During the rental period
| Model | Description |
|---|---|
| Repair/maintenance request letter | Allows the tenant to report a breakdown or problem for which the landlord is responsible. |
| Letter of notification of work by the landlord | Notifying the tenant of work (if you also want to propose the lessor’s model) |
| Table “Repairs to be carried out by the tenant or owner”. | Practical reference sheet (list of Royal Decree 1981) |
| Letter contesting a rent increase | In case of incorrect indexation or unjustified increase |
| Letter disputing service charges | Request for proof of charges or reimbursement |
| Rent receipt template | Official rent receipt |
| Sample letter “authorization for domiciliation | To ask the landlord to authorize the domiciliation (useful for students, expatriates) |
| Request for authorization for pet | Letter to landlord if ambiguous clause or prohibition |
4. Leaving the home
| Model | Description |
|---|---|
| Lease termination letter (9-year lease) | Standard model with legal notice period (3 months) |
| Short-term lease termination letter | Specific notice period (1 or 2 months) |
| Termination letter for shared tenancy | Notification between flatmates and landlord |
| ⬇️ Letter requesting return of rental guarantee | Letter to bank/agency/landlord |
| Disagreement form for guarantee refund | To be sent if you disagree with the amount withheld |
| Checklist for checking out | Checks the condition of the apartment on departure |
| Inventory of fixtures (blank) | Document to record the state of the premises |
| Letter requesting an inspection appointment | Official summons (useful in the event of a dispute) |
Complete our form to obtain an online rental guarantee in just a few hours. You don’t block any money because we work like a bank guarantee.
