Free template
Exit Inventory report
How do I fill in the Inventory report?
The Inventory report is an essential step at the end of a rental lease. This document compares the state of the property when the tenant leaves with the state when he or she moved in. It serves as the legal basis for determining any deductions from the rental guarantee and preventing disputes.
This model has been designed to comply with the legal requirements applicable in the Brussels Capital Region, Wallonia and Flanders.
You can copy the text below and personalize it with your own information. You can also download free ready-to-fill versions in Word or PDF format, available further down the page. 
Tenant information
[Tenant’s first and last name]
[Full address]
[Postcode, town]
Telephone: ……………………………………….
E-mail: ……………………………………………
Lessor information
[Lessor’s first and last name]
[Full address]
[Postal code, Town]
Telephone: ……………………………………….
E-mail: ……………………………………………
Address of leased property: [Full address of property]
Lease start date:……/……/……….
Tenant departure date:……/……/……….
Date of departure Inventory report:……/……/……….
Present at the inspection:
– Tenant: [Name]
– Lessor: [Name]
– Possible expert: [Name / Firm]
Housing condition, room by room
Entrance / hall:
Floor: ……………………………………………………
Walls and ceilings: …………………………………………
Doors and handles: ……………………………………….
Lighting / switches: …………………………………
Remarks: ……………………………………………….
Living room :
Floor: ……………………………………………………
Walls / paint: ………………………………………….
Windows / shutters: ………………………………………..
Radiators / electricity: ………………………………….
Remarks : ……………………………………………….
Kitchen:
Floor / walls: ………………………………………………
Furniture and worktop: ………………………………..
Sinks and taps: ……………………………………..
Appliances: …………………………………………..
Remarks: ……………………………………………….
Bedroom(s):
Floor: ……………………………………………………
Walls / ceilings: ………………………………………….
Windows / shutters: ………………………………………..
Lighting / sockets: ……………………………………….
Remarks : ……………………………………………….
Bathroom / WC:
Floor / walls: ………………………………………………
Washbasin / shower / bath: ……………………………….
Toilet: ……………………………………………….
Ventilation: ……………………………………………….
Remarks: ……………………………………………….
Other spaces (terrace, cellar, garage, attic…)
Description : ……………………………………………..
Meter reading
| Meter | Number | Input index | Output index |
|---|---|---|---|
| Electricity | ……………. | ……………. | ……………. |
| Gas | ……………. | ……………. | ……………. |
| Water | ……………. | ……………. | ……………. |
Keys delivered
| Key type | Number | Confirmed discounts |
|---|---|---|
| Main keys | …. | ☐ Yes ☐ No |
| Mailbox keys | …. | ☐ Yes ☐ No |
| Other (garage, cellar, badge…) | …. | ☐ Yes ☐ No |
General comments
General condition of accommodation: ☐ Very good ☐ Good ☐ Fair ☐ Poor
Cleanliness: ☐ Fair ☐ Needs cleaning
Work/repairs to be carried out: ………………………………………
Justifications / additional remarks: ……………………………..
Rental guarantee
Total guarantee amount: € ………………….
Amount to be returned to tenant: € ………………….
Amount retained (repairs, cleaning, charges): € ………………….
Details of deductions and supporting documents: …………………………………….
Attachments: ☐ Dated photos ☐ Quotations / invoices ☐ Entry Inventory report
………………………….., ……/……/……….
The tenant
Name: …………………………………………..
Signature: ………………………………………
The lessor
Name: …………………………………………..
Signature : ………………………………………
Expert (if any)
Name: …………………………………………..
Signature : ………………………………………
This document must be drawn up jointly, signed by both parties and accompanied by photos. Copies must be kept for at least 3 years after the end of the lease.
Downloads in Word or PDF format
⬇️ Download the Inventory report template in Word format (.docx)
⬇️ Download the Inventory report template in PDF format (.pdf)
Tips for using this model
- Prepare for the visit: clean the home, repair any minor defects and prepare the keys and meter readings.
- Be there together: the Inventory report at the end of the lease must be drawn up by both parties (lessee and lessor together, or their representatives).
- Fill in each section precisely: floors, walls, ceilings, windows, fixtures, furniture, meters, keys, etc.
- Include dated photos as proof in case of disagreement.
- Compare with the Inventory report at the start of the lease to clearly identify normal wear and tear and any damage attributable to it.
- Sign and keep a copy: each party must keep a complete, signed copy, together with appendices and photos.
- In the event of disagreement, it is advisable to call in an independent expert to guarantee the objectivity of the report.
This model allows you to secure the end of the lease and facilitate the release of the rental guarantee.
